GI Report & Logbook Handbook

Item 1 in the handbook template is preceded by the Lecturer’s Formal Evaluation Report Summary sheet — leave it in the document as issued; do not delete or reorder it.

Part A — Economic sector

Tick one code from 1 to 18. Descriptions are reproduced verbatim from the form; the English gloss is for guidance only.

• 1Pertanian, Perburuan, Dan PerhutananAgriculture, hunting and forestry
• 2PerikananFishing
• 3Perlombongan Dan PengkuarianMining and quarrying
• 4PembuatanManufacturing
• 5Bekalan Elektrik, Gas, Dan AirElectricity, gas and water supply
• 6PembinaanConstruction
• 7Perdagangan Jual Borong Dan Jual Runcit, Pembaikan KenderaanWholesale and retail trade; repair of motor vehicles, motorcycles and personal and household goods
• 8Bermotor, Motosikal Dan Barangan Persendirian Dan Isi Rumah, Hotel Dan RestoranHotels and restaurants
• 9Pengangkutan, Penyimpanan Dan KomunikasiTransport, storage and communications
• 10Pengantaraan KewanganFinancial intermediation
• 11Aktiviti Hartanah, Penyewaan Dan PerniagaanReal estate, renting and business activities
• 12Pentadbiran Awam Dan Pertahanan, Keselematan Sosial WajibPublic administration and defence; compulsory social security
• 13PendidikanEducation
• 14Kesihatan Dan Kerja SosialHealth and social work
• 15Aktiviti Perkhidmatan Komuniti, Sosial, Dan Persendirian LainOther community, social and personal service activities
• 16Isi Rumah Persendirian Dengan Pekerja BergajiPrivate households with employed persons
• 17Organisasi Dan Badan-Badan Di Luar WilayahExtra-territorial organisations and bodies
• 18Lain-Lain (Sila Nyatakan)Others (please specify)

No matching sector code. Try a shorter keyword, or tick 18 — Lain-Lain (Sila Nyatakan) if your field is not listed.

Part B — Industry code (organisation type)

Tick one code from 1 to 8 to identify the type of organisation where you are placed.

How to complete the form

• Record every day of absence — one line per date.
• State the reason clearly (medical leave, compassionate leave, emergency, and so on).
• Enter the number of day(s) taken for that entry.
• Obtain the industrial supervisor’s approval in the Approved By column.
• Attach the original proof (medical certificate, letter, etc.) as a scanned copy immediately behind the form.
• Total the days in the TOTAL DAYS row before submission.

The template provides six entry lines plus a TOTAL DAYS row. If you have more absences, duplicate the form on the next page and continue the numbering.

• WeeklyOne entry block for every week of the placement
• 3 columnsWeek/Date · Job/Task Description · Checked By
• Digital signatures permittedElectronic approval is accepted

Weekly entry format

Report outline

Each numbered item below is a required part of the report. The indented items are sub-sections of the part above them.

1. Abstract

   A concise summary of the training placement, the work carried out and the main outcomes.

2. Introduction

   Opens the report and contains the following sub-sections.

   • Historical Background — overview of the company’s origins and development within the industry.
   • Main Activities Structure — description of the primary operational functions and organizational framework.
   • Objectives of Practical Training — outline of the key skills and competencies intended to be acquired during the training period.
   • Scope of Training / Schedule of Training — detailed plan outlining the duration and sequence of training activities across the internship term.
   • Company Profile — comprehensive overview of the organization, including its mission, size, and operational scope.

3. Industrial Environment

   Covers how the workplace operates and how you adapted to it.

   • Adaptation and Adjustment to The Industry
   • Practice of Occupational Safety and Health Environment

4. Industrial Experiences

   The tasks, duties and responsibilities you carried out across the placement.

5. Industrial Projects

   The project(s) you were assigned to — objectives, your contribution, methods, results and challenges.

6. Summary

   Overall reflection on the training and the competencies gained.

7. References

   All sources cited in the report, formatted in IEEE style.

8. Appendix

   Supporting material: drawings, data sheets, photographs, letters, extra logs.

9. Internship Slides Must attach

   Your presentation slides are attached at the end of the report as part of the same consolidated PDF.

Memo on consolidation

Rename the file

• ArialSingle typeface for all text in the document
• 20 pt boldMain headings
• 12 ptBody text
• 1 inchMargins on all sides

• One single PDF. The supervisor-signed logbook, the report and the internship slides are consolidated into one file.
• Scans included. All handwritten content (signatures, logs, approvals) is scanned and inserted in the correct place.
• File name. Written exactly as FullName_StudentID_GI Report and Logbook.pdf.
• Document order. Student Information → Reporting Form → Company Description → Statement of Absence → Logbook → Report → Internship Slides.
• Evaluation sheet retained. The Lecturer’s Formal Evaluation Report Summary page is still first in the document.
• Student Information complete. Every field on page 4 is filled, including the emergency contact name, address, phone number and relationship.
• Economic sector code ticked on the Industrial Training Reporting Form (one code from 1 to 18).
• Industry code ticked on the same form (one code from 1 to 8).
• Company Description written — states the economic sector and industry code plus a short description of the organisation.
• Statement of Absence completed with a copy of proof for every absence, and the TOTAL DAYS row added up.
• Logbook entries for every week of the placement — no missing or duplicated weeks.
• Every logbook entry checked by the industrial supervisor (handwritten or digital signature permitted).
• All report chapters present: Abstract, Introduction with its five sub-sections, Industrial Environment, Industrial Experiences, Industrial Projects, Summary, References and Appendix.
• Internship slides attached at the end of the document.
• Typography: Arial throughout, 20 pt bold headings, 12 pt body text, content centred except main headings.
• Table of Contents included and updated with correct page numbers.
• 1-inch margins, single or 1.5 line spacing, and every figure and table captioned and numbered consecutively (figures below, tables above).
• References in IEEE style and the whole document proofread for spelling and grammar.